Run payroll and social-security work through one controlled employee lifecycle.
Connected payroll and social-security support across the employer and employee lifecycle.
Start with the friction, risk or decision—not a technology or procedure list.
Payroll inputs arrive informally
Joiners, leavers, salary changes, attendance and deductions are received through disconnected messages without a controlled cut-off.
Employee records are inconsistent
Identity, contract, salary, registration and benefit information is stored in different places or has not been updated.
Registrations are delayed
Employer or employee requirements, documents, owners and authority follow-up are not organised in one workflow.
Declarations do not reconcile
Payroll, contribution records, accounting entries and submitted information contain unexplained differences.
A status or benefit action is pending
Salary changes, family allowance, medical coverage or end-of-service procedures need coordinated documents and approvals.
A penalty or clearance issue exists
The business needs a structured review of periods, records, correspondence and unresolved balances.
Six connected capability groups. One clear destination.
The six groups below connect payroll calculation, employee records and NSSF procedures. The exact forms, contribution treatment, dates and authority steps are confirmed for the employer and period.
01Payroll processing and reportingPrepare payroll from approved employee data, changes and cut-off information, then provide a clear review trail.+
- —Recurring payroll calculation support
- —Joiner, leaver and salary-change inputs
- —Payroll summary and variance review
- —Approved payment and accounting output support
02Employer and employee registrationCoordinate the required employer and employee information, documents and application progress.+
- —Employer registration information checklist
- —Employee identity and employment records
- —Registration form and document coordination
- —Status and evidence tracking
03Employee deregistration and status changesOrganise approved changes to employment or registered employee information with a visible effective date and document trail.+
- —Leaver and deregistration coordination
- —Employment-status change records
- —Effective-date and approval tracking
- —Updated employee record and evidence index
04Monthly declarations and salary updatesConnect recurring declarations and registered salary information to the approved payroll records for the period.+
- —Recurring declaration preparation support
- —Payroll-to-declaration reconciliation
- —Registered salary update coordination
- —Submission and open-item tracking
05Family allowance, medical coverage and end-of-service proceduresCoordinate employee requests, eligibility information, supporting documents and authority-controlled follow-up.+
- —Family allowance document coordination
- —Medical coverage procedure support
- —End-of-service information pack
- —Request, response and status register
06Clearance, contribution review and penalty resolutionOrganise the records and correspondence needed to understand open contribution, penalty or clearance matters.+
- —Contribution and period review
- —Difference and penalty information register
- —Clearance document coordination
- —Authority correspondence and outcome tracking
Choose the employer or employee action that must happen first.
This preview connects payroll and NSSF procedures through one employee lifecycle. It does not calculate an employee result or determine an authority position.
Select one option to see the recommended starting point.
General guidance only. Calculations, contribution treatment, forms and authority steps depend on approved employee facts and current requirements.
A visible path from starting facts to an approved result.
Confirm
Define the employer, employees, period, payroll rules, registrations and immediate requirements.
Collect
Receive approved employee records, changes, attendance, deductions and supporting documents by cut-off.
Prepare
Calculate or coordinate the payroll and applicable registration or declaration records.
Reconcile & review
Compare changes, payroll totals, contributions, accounting outputs and prior-period information.
Approve & complete
Obtain authorised approval, then complete the agreed payment, filing or authority step.
Record
Retain outputs and evidence, update employee status and identify the next required action.
Designed for organisations that need a controlled starting point or a connected ongoing process.
- ✓Employers establishing their first payroll process
- ✓Businesses outsourcing recurring payroll preparation
- ✓Companies registering employers or employees with NSSF
- ✓Employers managing joiners, leavers and salary changes
- ✓Businesses coordinating employee benefit procedures
- ✓Organisations reviewing contribution, penalty or clearance matters
The exact output is defined in the written engagement.
- 01Payroll input and change register
- 02Payroll calculation and review summary
- 03Employee registration or status checklist
- 04Declaration and reconciliation working papers
- 05Approval and payment instruction record
- 06Submission or authority evidence
- 07Employee request and document tracker
- 08Open-item and next-action calendar
Speed and convenience do not replace evidence, review or accountability.
Approved inputs
Employee changes, attendance, deductions and effective dates are provided and approved by authorised client contacts.
Privacy and access
Payroll and employee information is limited to defined users and handled through the agreed secure process.
Reconciliation and review
Material changes and payroll totals are reviewed against approved inputs, prior periods and agreed contribution records.
Submission evidence
Authority-controlled steps, payments and outcomes are tracked separately from Financy preparation and coordination work.
Clear scope before commitment.
01What information is needed before each payroll?+
The agreed input normally covers approved employee records, joiners, leavers, salary or status changes, attendance-related items and deductions. The exact cut-off and responsibilities are set for the engagement.
02Can Financy register the employer and employees with NSSF?+
Financy can coordinate the information, forms, documents and agreed authority steps. The exact path depends on the employer, employee facts, current requirements and authority process.
03Can you help with employee leavers and end-of-service procedures?+
Yes. The scope can organise the approved employment information, calculations or supporting records, deregistration and authority-related documentation, with specialist advice involved where required.
04Can Financy guarantee removal of a penalty or issue a clearance?+
No. Financy can review the records, coordinate explanations and follow-up, and track the authority process. Decisions and documents controlled by an authority cannot be guaranteed.
05How is confidential payroll data protected?+
The engagement defines authorised contacts, access, transfer method, records and retention. Production systems and integrations remain subject to the approved security design.
Company Formation & Corporate Services
Coordinate employer registrations when a new or changing company begins employing people.
Accounting, Reporting & Finance Operations
Connect payroll summaries, payments and contribution balances to the accounting records.
Tax, VAT & Regulatory Compliance
Keep payroll-related registrations and recurring compliance aligned with the wider business calendar.
Start with the employer, employees and payroll period you need to address.
Tell us whether the need is recurring payroll, registration, a status change, a declaration, an employee procedure or an open NSSF matter. We will define the inputs, cut-off and scope.